How to disable subscribing to IMAP folders in Outlook?
By default all IMAP folders are added and subscribed into Microsoft Outlook when you add an IMAP email account. In some cases, you may not want to subscribe and update your private IMAP folder in Outlook. In this article, I will show you how to disable subscribing to a specified IMAP folder in Outlook easily.
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To disable subscribing to IMAP folders in Microsoft Outlook, please do as following:
Step 1: Shift to the Mail view, and click one IMAP folder you will disable subscribing to in the Navigation Pane.
Step 1: Shift to the Mail view, and click one IMAP folder you will disable subscribing to in the Navigation Pane.
Step 2: Click the IMAP folders button on the Folder tab. See screen shot:
Note: If you are using Outlook 2007, please click the Tools > IMAP Folders.
Step 3: In the popping up IMAP folders dialog box, click the Query button.
Step 3: In the popping up IMAP folders dialog box, click the Query button.
Step 4: Click to highlight the IMAP folder you will disable subscribing on the Subscribed tab, click the Unsubscribe button, and then click the OK button to exit this dialog box. See screen shot:
Then you will notice although the specified IMAP folder remains on the Navigation Pane, it has stopped subscribing in your Microsoft Outlook.
Note: If you want to subscribe to a specified IMAP folder which you have disabled subscribing before, please get into the IMAP Folders dialog box firstly, secondly click the Query button, next click to highlight the IMAP folder on the All tab, then click the Subscribe button.
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- The problem I'm finding, is after changing from POP3 to IMAP, all folders are sync'd to my server.
Even if I unsubscribe a folder, restart Outlook, if I delete an email in that folder, it deletes on the server. Same if I delete something on the server it deletes on my PC (in the unsubscribed folder). Seems the subscribe/unsubscribe does nothing. - To post as a guest, your comment is unpublished.This is interesting and I wonder if it would help me. I sometimes have 'space' issues with our email..i.e. we keep everything and go over our limit with our provider. If I were to create a folder and 'unlink' it from IMAP, would that remove the emails from our server..therefore free up space?
- To post as a guest, your comment is unpublished.I am using an Outlook 2016 email client that has an IMAP connection to a Gmail server, and did not find this method to be completely effective. I was able to disable subscribing for some folders, but there is a group of folders for which unsubscribing is disallowed:
[Gmail]/Drafts
[Gmail]/Sent Mail
[Gmail]/Spam
[Gmail]/Trash
[Gmail]/Inbox
[Gmail]/Sent Items
When I attempted to unsubscribe from these folders, in each case I got a message stating that I could not unsubscribe from that folder, that it was a special folder and could not be unsubscribed from in Outlook.
For several years, I have used my Outlook Inbox and Sent Mail as email message repositories, saving emails from different mail servers. Synchronization with the Gmail server deleted all messages not found on the Gmail server, which included all of my email history from previous email accounts. So, this limitation had a great impact on me, and perhaps other users as well.
Every time I perform a Send/Receive operation, these folders are synchronized, greatly extending the time it takes for a Send/Receive to complete. I don't know if this problem only occurs with Gmail accounts, but it is a significant limitation to the method, and I would suggest that a note be added to the description advising users of this potential limitation.
--Ralph Perry- Same here - as to the synchronizing - don't care about mail on other devices I have a separate Gmail account on my iPhone that I only use on it, if necessary. Wish I had never switched to an imap from pop3.
- To post as a guest, your comment is unpublished.I have inadvertendly unsubscribed from an IMAP folder that I can now no longer re-subscribe to. When sending an empty Query in the IMAP Folders dialog, the folder used to show in the 'Subscribed' tab, but not the 'All' tab. I had selected the folder in the 'Subscribed' tab and clicked Unsubscribe. The folder disappeared from the list. I want to re-subscribe to the folder, preferrably without having to delete and re-setup the entire IMAP account. But I can't get the folder to show up in the 'All' tab to re-subscribe to it. The folder still shows up in Outlook's folder pane for said account. Any hints?
- There is a checkbox at the bottom of the dialog box that if checked will only show subscribed folders in the list. Uncheck that box and then hit the query button again. This should cause any folder unsubscribed to, to reappear in the dialog box where you can then renew the subscription to that folder.
Outlook cannot synchronize subscribed folders for (email adress):
This Microsoft/Windows apps issues “Outlook cannot synchronize subscribed folders for (email adress)” would mainly occur when your system file gets corrupt and/or that corresponding application installation file get corrupt or not install their updates properly in your PC/System. So are you getting this “Outlook cannot synchronize subscribed folders for (email adress)” then you may check your Windows last update history and check once, If any application get updated then it had install properly in your system or not else you try to clear application has key and logs and retry to update that application and check again.
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Troubleshooting Microsoft based applications include analyzing the main apps with the error like “Outlook cannot synchronize subscribed folders for (email adress)” and then troubleshoot Windows components related to it and other applications sharing the same resources. Resources can include application dependent features, security program configurations, Internet/network configurations, processing speed, available memory, files, disk space, registry keys, stability of the applications etc.
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Windows:
Windows is an Operating System by Microsoft. Operating System is a software platform which helps programs/applications installed on a computer to communicate with hardware and vice-versa. The Graphical user interface in Windows helps usual users interact with computers and use for even kids at home.
Popular existing Versions of Microsoft Windows:
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Popular existing Versions of Microsoft Office
Office Suites are a application package used for productivity. Microsoft Office Suite packages contain the following applications:
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- Microsoft Office Outlook
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Microsoft Office Word is a Word processor, which helps us create, design, format and edit text and image content in a creative way with designs and also integrate with other Microsoft Office Applications. Word-processors are the most popular application used and Microsoft Word is the most popular application.
Outlook 2010 Slow Synchronizing Subscribed Folders
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Microsoft Outlook 2013 is the most recent version of Microsoft Outlook – a component of MS Office suite and the most preferred email client across the globe. MS Outlook supports IMAP/POP3 and Exchange accounts, thereby enabling you to configure your Gmail, Yahoo! Mail, AOL, Exchange, and other email accounts. Moreover, you can set up multiple email accounts on Outlook to access your mailboxes right from your desktop.
Apart from Outlook, many email clients support IMAP (Internet Mail/Message Access Protocol) in addition to POP (Post Office Protocol) for email downloading messages from the server. However, IMAP, unlike POP3, leaves a copy of each message on the server until you delete it manually. This makes IMAP a preferred email protocol.
Configure Outlook 2013 with IMAP
Alike earlier versions of MS Outlook, the most recent version also supports email accounts based on IMAP, POP, and Microsoft Exchange Server. However, you may not see the email configuration steps exactly same as they are in the later version (i.e. Outlook 2010). See how you can configure your IMAP account on Outlook 2013.
- Launch Outlook 2013, click File tab and then click Add Account.
- Click Manual setup or additional server types, and then click Next.
3. Select the last option, i.e. POP or IMAP and click Next.
4.On the POP and IMAP Account Settings window, specify the required information, and then click More Settings option.
Note: Make sure you select IMAP in the Account Type drop down menu under Server Information.
- On the Internet E-mail Settings dialog, click Outgoing Server tab and check the “My outgoing server (SMTP) requires authentication” check box, and then click OK.
6.This will land you on the POP and IMAP Account Settings window. Click Next to start email configuration.
7.Click Finish when Outlook is done.
This is the right way to set up your IMAP account in Outlook 2013. However, Outlook 2013 and Office 365 users face synchronization issues with IMAP and fail to access their mailbox items.
IMAP Synchronization Issues in Outlook 2013 and Office 365
The problem might not be in the way you configured your IMAP account on Outlook 2013, but might be in some update or plug-in installed frequently. Microsoft frequently releases updates for its products, aiming for enhanced user experience. However, one or more incompatible updates might cause some issues, such as IMAP synchronization problem. Due to the IMAP issues affecting Outlook 2013 and Office 365, users fail to download their email messages and go on for emailing over the communication channel established.
Causes of IMAP Synchronization Issues
In order to find out the exact causes of the issues appeared, you must delve a little deeper to get to know about the same, which brings the culprits (i.e. KB2837618 or KB2837643 update for Outlook 2013) in spotlight.
Note: In case you have not yet installed any of these updates, do not go for them. However, if you have already done installing any of those, you must go on with this post to resolve the issue.
Based on the scenarios, some users are not able to access their IMAP folders, while many ones fail to download email messages from the IMAP server. However, one common thing with all the users is that they all have recently installed one of these updates. Fixing the IMAP issues in Office 365 and Outlook 2013 requires removing the installed updates immediately.
Fix IMAP Synchronization Issues in Outlook 2013 and Office 365
Since the IMAP Synchronization issues encountered after installing any of the KB2837618 or KB2837643 updates, removing them will certainly fix them immediately. Put the following steps into practice to remove these updates:
Uninstall Update
- Click Start menu and select Control Panel in the menu.
- Look for Programs and Features option in the list.
- In the opened window, select the update KB2837618 or KB2837643 installed recently, and then click Remove option given at the top.
With the aforementioned steps, you will be able to remove the concerned updates. Go for system restart after uninstalling the updates, and then open Outlook 2013.
An alternative to this, you may want to go for a secondary method to get out of the trouble. If yes, here is the alternative, i.e. change the path of the root folder, which you may like to opt for. Follow these steps:
Change Root Folder Path
- Launch Outlook 2013 and go to the File tab.
- Click Account Settings and then click Account Settings option.
- In the opening dialog, click Change
- Go for More Settings > Advanced
- Select the ‘Folders option’ option and look for the ‘Root folder path’ option, and then enter Inbox.
- Click Save to apply the changes.
- Press F9 key to check if Send/Receive option is working now.
Changing the Outlook settings from “show only subscribed folders” may also help in resolving the issue. Implement the following steps for this:
Winqsb 2 0. Change in Settings
- Open Outlook 2013, and then click ‘Folders’ tab and choose ‘IMAP Folders’. This opens a dialog box containing IMAP folders.
- Uncheck the “When displaying hierarchy in Outlook, show only the subscribed folders.” check box.
- Save the settings and click F9 key to initiate force Send/Receive check.
With these settings changed, Outlook 2013 should start synchronizing with IMAP server.
You may also try setting up your Outlook profiles again with the IMAP protocol, but make sure you implement these settings to avoid the same issues again. In case you encounter issues like mailbox inaccessibility or you fail to access the contents of one or more folders in the mailbox, go for Stellar Repair for Outlook, as it might be due to PST corruption. Getting the Outlook PST repaired will fix all these issues, but you must be sure about how to use this software.
Note: Keep a recent backup copy of your mailbox in order to avoid the loss of crucial information.
Hope, you’ve found above solution helpful!
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Sep 13, 2017 12:56 PM